Privacy Notice – TPO.SOLUTIONS

PART ONE: Why is this Notice important to you?

Introduction

This Privacy Notice relating to the protection of personal data (hereinafter, the "Privacy Notice") is designed to inform you about the personal data relating to you processed by the The Privcay Office SA, acting as data controller (hereinafter, "we, our", as the case may be), whose registered office is located Rue Haute 81, 4700 Eupen, Belgium, and which is registered with the Crossroads Bank for Enterprises under number BE 0672.648.973.

We attach a great importance to the protection of the personal data entrusted to us in particular by the users of this site "http://www.tpo.solutions/" (hereinafter, the "Website"). That is why we secure and protect your data in accordance with applicable legislation, including the General Data Protection Regulation (hereinafter, the "GDPR") and the Belgian law of July 30, 2018 on the protection of individuals with regard to the processing of personal data.

Through this Privacy Notice, we wish to inform you about what personal data we process about you, for what purpose we use it, and with whom we share it. We will detail the legal basis on which we process your data and explain your rights and the choices available to you.

PART TWO: What data about you do we process and how?

2.1 What personal data do we process about you?

We have indicated in the table below the categories of personal data that we process about you and how we collect it.

Categories of data	Description of the data
Contact details of people who want to get in touch with us	This is data that you submit to us by sending us an email via the "Let's talk about it" contact form; and the "Send us an email" buttons (name, message, email address, phone number, the company you work for).
Contact details of customer and supplier contact persons	This is data that we need to collect from you when you or the organization for which you work begins a collaboration with us as a supplier or customer (name, first name, position, postal address, email address).
Identification data of persons subscribing to our Newsletter	This is data that you submit to us by subscribing to our "Newsletter" via the "Let's talk about it" contact form (name, email address, phone number, the company you work for).
Contact details of job applicants	This is data that you provide to us when you decide to apply for one of our job offers by sending us an e-mail (first name, last name, e-mail address, postal address, CV details, qualifications, employer, position, title, place of work, work history, content of the cover letter, personal interests and characteristics, hobbies, sports, etc.)

2.2 For what purposes do we use your personal data and on what legal basis do we use them?

We have indicated in the table below the purposes for which we process your personal data, the associated legal basis on which we legally process your personal data and the categories of personal data (as identified above) used for those purposes:

Purpose	Legal basis	Categories of data
Respond to requests you make directly to us about our services and products	Our need to perform pre-contractual measures taken at your request	Your contact details (name, email address, phone number, company you work for, message)
Communicating with you about the products and services you have purchased from us or provided to us	Our legitimate business interest to execute a contract between us and the organization to which you belong.	Your contact details (name, function, address, address email) without which we cannot contact you.
Sending you emails for promotional, advertising and marketing purposes	Your specific consent to receive our Newsletter	The contact details you have chosen to provide to us
To process your job application (including, but not limited to, registering job applications, evaluating candidate profiles, contacting candidates, interviewing candidates, drafting an employment contract if applicable).	Our need to perform pre-contractual measures taken at your request	Your contact details that you have communicated to use following the job offers
Creation of a CV library	Our legitimate business interest	Your contact details that you have communicated to use following the job offers

2.3 Who has access to your data?

In order to pursue the purposes specified above, we will share your personal data with the following recipients:

Categories of recipients	Reason for sharing
Service Providers	We collaborate with service providers who work on our behalf and who may need access to some of your personal data to provide us with their services. These include companies we have hired to provide a website hosting service and a service for sending promotional messages.
Our staff	In some cases, our staff will need access to your personal data in order to enable us to pursue the purposes indicated above.

Some of our service providers are located in third countries other than ours. When we transfer personal data to countries outside the European Economic Area that are considered by the European Commission as not providing an adequate level of protection for personal data, we use Standard Contractual Clauses approved by the European Commission to ensure adequate protection. For further information, including a copy of the documents used to protect your personal data, please contact us as indicated in section 4.2 below.

2.4 Use of Cookies

Cookies are small text files placed in the browser of your computer (or other digital device used) by websites that you visit. They are widely used to make websites work, or work more efficiently, as well as to provide information to the owners of the website.

2.4.1 Cookies not requiring consent

Our website uses cookies to function. These cookies do not require consent. They cannot be refused if you wish to visit the Website since they are strictly necessary for its proper functioning. Please refer to the table below for all relevant information about these cookies.

Name of cookies	Domain that places the cookie	First-party or third-party cookie	Information processed	Purpose	Legal base for processing	Running time	Possibility for third parties to have access
FlexoCMS.AdminUICulture	www.tpo.solutions	First party Cookie	Admin language user preference	Store the user language preference for next time visit	Legitimate interest	1 year	Yes
FlexoCMS.FrontUICulture	www.tpo.solutions	First party Cookie	Front language user preference	Store the user language preference for next time visit	Legitimate interest	1 year	Yes
FlexoCMS.SID	www.tpo.solutions	First party Cookie	Unique Session ID	Identify the user for the current session	Legitimate interest	1 year	Yes
__RequestVerificationToken	www.tpo.solutions	First party Cookie	Anti-falsification token	Prevention of CSRF attacks	Legitimate interest	Session (suppressed when browser is closed)	Yes
Usercentrics Consent Management Platform	Usercentrics	Third-party cookies	Opt-in and opt-out data Referrer URL User's agent User Settings Consent ID Time of consent Consent Type Template version Banner language	Consent management	Legal obligation	3 years	Yes

2.4.2 Cookies Requiring Consent

Our internal site does not use cookies that require your consent.

2.4.3 How to prevent the installation of cookies or disable cookies?

This Website allows you to manage your preferences with respect to cookies that require consent by clicking on "disallow" in the banner that appears when the site is opened and that can be accessed at a later date.

2.5 Links to third party websites

On certain areas of this Website, we may provide links to third parties websites, which are not subject to this Privacy Notice. These links are provided as a convenience to you; however please be aware that we do not control such third parties or their websites and that those third parties will have a different privacy notice applying to information collected from you when you are on those third parties’ websites. We encourage you read the privacy notices of all websites carefully before providing personal data.

PART THREE: How do we protect your data?

3.1 Storage duration

We retain your personal data in accordance with our data retention policy only for as long as is necessary to fulfill the purposes described in section 2 above or in accordance with statutory limitation periods for claims.

3.2 Security of your data

We have implemented technical and organizational measures in accordance with standard industry practices to ensure an appropriate level of security of the Personal Data processed. Nevertheless, security requires efforts from all actors involved. We thus encourage you to contribute to these efforts by taking appropriate security measures yourself, including using strong passwords and keeping all usernames and passwords (if any) confidential.

3.3 Automated decision making and profiling

No automated decision-making or profiling will be made about you as part of the personal data processing described in this Privacy Notice.

3.4 Children

This Website is not intended for or directed to children. We do not knowingly or directly collect information from children. If you are a child, please do not use this Website and do not provide any personal data. If you are a parent or legal guardian and you believe that your child has provided us with personal information, please contact us using the contact information provided in Section 4 below.

PART FOUR: You can contact us

4.1 What are your rights?

The GDPR grants individuals certain rights with respect to their personal data. Consequently, we are at your disposal to help you to benefit from these rights. Except as limited by applicable law and subject to applicability, the following rights are granted to individuals:

Right of access: the right to be informed about and to obtain access to the personal data processed about you;
Right to rectification: the right to obtain that we rectify or update your personal data when they are inaccurate or incomplete ;
Right to erasure: the right to obtain that we delete your personal data ;
Right to restriction of processing: the right to obtain that we limit the processing of all or part of your personal data ;
Right to object:
- the right to object at any time to the processing of your personal data for reasons relating to your particular situation ;
- the right to object at any time to the processing of your personal data for direct marketing purposes;
Right to data portability: the right to receive a copy of your personal data in electronic format and the right to transmit such personal data for use by a third party service; and
Right to object to automated decision making: the right not to be subject to a decision based exclusively on automated processing, including profiling, producing legal effects concerning you or significantly affecting you in a similar way.

These rights may be limited, for example, if the execution of your request reveals personal data of another person, or if you ask us to delete information that we are required to retain by law or because of compelling legitimate interests.

Once we have asked for your consent, you may withdraw it at any time without justification. If you request to withdraw your consent, this will not affect the lawfulness of the processing based on consent before its withdrawal.

To exercise your rights, please contact us using the contact information provided in section 4.2 below.

Finally, as a data subject, you have the right to lodge a complaint with a supervisory authority (in particular in the European Union Member State of your usual residence, or your place of work, or the place of the breach) if you consider that the processing of your personal data violates the applicable legislation on the protection of personal data. For your information, you will find the contact details of the Belgian Supervisory Authority on its website (https://www.autoriteprotectiondonnees.be/citoyen).

4.2 How to contact us

If you have any questions about this Privacy Notice or wish to exercise your rights, please contact us by sending us an e-mail to dpo@tpo.solutions or by writing to us at Rue Haute 81, 4700 Eupen, Belgium.

4.3 Effective date and changes

This Privacy Notice has been updated on 11/09/2022. We reserve the right, at our complete discretion, to change, modify, add, or remove portions of this Privacy Notice at any time. You should check back periodically at this page to read the most recent version of this Privacy Notice.